For business fax, you only really have three choices: traditional fax machines, online faxing or removing fax altogether. Each has a distinct impact on your business, and not always for the better.
Fax is an important method of communication; without it, your business could suffer. The removal of fax is not an option for most-all organisations operating in high-value industries or sectors.
Online faxing has numerous benefits over legacy fax machines, including improved efficiency, cost-effectiveness, mobility and security. When compared, there really is no competition. The ultimate fax option for your business is always going to be digital faxing. It’s the modern alternative you need.
As far as business fax options go, your choices are fairly limited. Fax is a unique method of communication, which means there are very few ways you can go about sending or receiving a fax. That doesn’t mean there aren't great opportunities out there when it comes to business faxing, but you do really have only three options to consider:
The original fax option, fax machines were popularised in the 1970s as a way of sending fax documents around the world.
Online faxing is the next step in fax technology, taking the functionality of legacy machines and adding modern innovations.
You can remove fax as a practice altogether and look for an alternative.
Ditching fax is not something we could ever recommend to anyone but the smallest of businesses that don’t engage in any sort of communication with other businesses or partners. Why is that? Because despite being old technology, fax remains an important part of the corporate landscape across the globe.
In many international economies, it continues to be a juggernaut of connectivity, and while it might be losing popularity in the UK, faxing has nevertheless retained a place in many industries, with no signs of the platform budging anytime soon. The result is that you’ll find over a billion fax documents are sent every year. If you don’t have fax functionality, you can’t fax with the millions of other companies that maintain fax systems. When considered alongside other benefits, such as easy submission of visual documents and improved legality of files, there are clear advantages to including fax in your communication systems.
Other options, like email and snail mail, just don’t provide the functionality and versatility your business needs.
Since it’s important to maintain fax communication for your business, you may consider buying a fax machine — or continuing to use one if you already own the hardware. But this isn’t going to support optimal business progression and success. There are numerous reasons legacy fax machines need to be left behind, and here, we outline six of the most important:
As fax machines don’t offer your business with a modern solution worthy of investment, yet a lack of fax functionality is going to leave you without necessary communication channels, you are left with one option: online faxing.
Far from being the best of a bad bunch, though, online fax solutions are highly beneficial for your business, providing a wealth of important advantages that can help your company develop and grow. Online fax does exactly that; it takes faxing online. You can send and receive fax documents as you would with a fax machine, but everything is done through a digital process. There are no physical files; instead, all fax documents are handled digitally.
What this means for your business is that you can achieve the vital fax connectivity required in the current working world. But you can also remove the fax machine completely and enjoy all the benefits of a digital service. These include:
When it comes to business fax options, there is little doubt that online fax services are the ultimate choice for your company. Offering all the functionality of the legacy fax machine while removing the negative qualities and even enhancing the process, these innovative cloud-based systems are the future of fax.