Technology — when applied correctly — can have a dramatic effect on many aspects of a business — no matter if it’s introduced to small businesses or large companies. From increased productivity and efficiency to reduced costs and higher profit margins, the best technology for business can be a game-changer.
Not every piece of tech is going to be beneficial for your business. But there are a few universally applicable types of small business technology that can have real impacts for your company. eFax experts recommend you incorporate:
Here’s an important question to ask: Is there any point in hunting for the best technology for business? Sure, you can spend time and money and other resources finding the best technology for your business, but will it actually benefit you, or are your current systems good enough?
The simple answer is yes —you do want better business technology.
Business technology has numerous benefits. It can increase productivity, cut costs and drive up security in an increasingly data-conscious world. The better the solutions you have, the greater the benefits you’ll see. Growth in business is not driven by accepting what is “good enough” but finding the best ways to complete tasks and develop your company. Introducing new and essential technology is an important step in that process, especially in the current digital age.
But if it’s important to track down better tech, what is the best business technology for your company? With so many solutions available, it can be tough to know exactly what you should be paying attention to. You can’t take on all new tech after all, and plenty of it is going to be fairly useless unless you’re in a very specific circumstance.
Experts in modern tech, eFax, breakdown five of the types of technology that can be advantageous for almost every business out there.
It may seem weird to see fax appear on a list of the best business technology for modern companies, but hear us out. Fax as a practice doesn’t only survive but thrives. Current fax statistics show us that billions of fax documents are transmitted each year, sent from a collection of 43 million fax machines. Fax is everywhere — from the USA to China — and incorporated into many large industries and markets. Without the ability to fax, your business faces potential difficulties with connectivity. There are also many benefits of fax, including the ability to send legally-verifiable e-signatures and the quick communication of visual documents.
Fax is here, and here to stay.
But then you have the fax machine; a cumbersome relic of a bygone era that is slow, immobile, expensive and a risk to data security. Fax as a practice needs to be a part of your business, but you should avoid fax machines at all costs. This point brings us to our list of the best business technology, and the inclusion of online fax.
Online fax is an entirely digital fax solution. It enables the transmission of fax documents through devices like computers and smartphones, affording documents all the flexibility and security of modern technology. It does this all while being able to connect to old-fashioned fax machines, so even if your clients have outdated tech, you can stay up-to-date. What online fax does is facilitate fax connectivity without the need for an actual fax machine. In a world still ruled by fax, but plagued by the hardware that enables it, online fax becomes some of the best business technology you can buy.
To quote the American billionaire Tilman Fertitta — “Don't ever let your business get ahead of the financial side of your business. Accounting, accounting, accounting. Know your numbers.” Success in business often comes back to one thing: financial health. If your financial management is bad, you can — as Fertitta says — let your business get ahead of the money behind it. When that happens, things fall apart quickly.
Money management for business owners is hard, particularly if you have no experience in finance. However, the evolution of accounting software has made this process a lot easier. Accountancy software allows you to easily record and track transactions, monitor pay, chase invoices and automate a lot of financial systems that may otherwise go unchecked. This is perhaps some of the best business technology you can acquire because its existence within your company allows you to take control of your money and results in better decision making.
It is becoming increasingly common to see individuals work from non-traditional environments. This may be from home, or even abroad. The connected and digital world we live in means you don’t need to rely on the — some might call old-fashioned — office headquarters anymore. However, this creates a problem for small business owners.
Traditionally, your software for work is found on your internal servers and accessed through a network of computers held within your place of work. This means that to complete work, employees need to be in a specific location — a limitation that doesn’t support the modern working lifestyle.
Cloud computing is one of the latest technology trends to transform the way employees manage tasks. Instead of accessing business tools from a central location, the tools are held on an external system and accessed through the internet from anywhere. Examples of this include eFax, Google Documents and Adobe Creative Cloud. These cloud-based tools can offer all the same functionality as software once housed internally, but through online access provides the flexibility required to meet the demands of our 21st-century work culture. Cloud tech is absolutely and unquestionably some of the best business technology available right now.
In the modern working climate, mobility is essential. The newest generation of employees focuses on remote access to employment. Travelling for work is also on the rise. As the service industry continues to expand, more and more individuals are looking to spend time away from the traditional office environment. Cloud-based software and tools like eFax all help to support task completion of remote and mobile work — but there is another hurdle to jump.
Access to power.
In the digital age, we are reliant on our smartphones and laptops. Almost all working environments require electricity to operate. Without access to power, your workforce can become unable to complete their tasks. In an office situation, this is not a risk, but out and about, it becomes more of a problem. The saviour of this dilemma is simple, yet still some of the best business technology you can find. Mobile power banks allow your workers to charge devices and maintain access to power wherever they are, so there is no disruption to business operations.
We live in an era of AI technology, machine learning, and automated solutions. Smartphones automate so many day-to-day tasks for us and have introduced AI to the residential environment. But how can we incorporate this kind of technology into a business in a way that isn’t just a gimmick, but actually benefits the brand?
Automation can start at a very basic level. You can use software tools to automate social media posts to maintain an active digital presence, send out reminder messages to clients, or even introduce AI to your customer experiences to answer real-time queries through the form of a chatbot.
But this is just stage one.
Automation within your industry can have explosive real-world benefits when engaged in a way unique to your situation. For example, automation in manufacturing includes the use of drones to monitor stock and dramatically increase productivity. In contrast, automation in customer-based operations can complete tasks like data acquisition in a way that reduces workload and allows for higher levels of work output at a lower investment. Application of successful automation depends on the industry. Still, there are very few businesses that cannot benefit in some way from this, some of the best business technology to emerge in recent years.
Let eFax lead the way in your business technology revolution. Discover how to send fax online and sign up today with our free trial offer. See for yourself why our systems belong on this list of the best business technology.