Bulky and fixed in one place – these statements describe the fax equipment of the not-so-distant past. Today, almost half a century after the first “modern” facsimile apparatus was introduced, it has now evolved to cater to a more mobile and decentralised business landscape. Thanks to technology, faxing has now become portable.
Integrating Email and Fax
A simple concept is behind this newfound portability of the fax machine – allow people to send and receive fax via their emails. The invention of the smartphone and other mobile devices has revolutionised in many ways how businesses communicate, one of which is the ability to send and receive emails wherever they are, whenever they want as long as internet connection is available. Now, employees or business executives can get and transmit facsimile over their iOS, Android, Windows and Blackberry mobile devices. Additionally, this centralises all your messages in designated portals. This makes accessing and organising your messages easier.
Faxing plus More
The good thing about receiving fax via email is there’s no adjustment that needs to be done from the sender’s end. People who subscribe to online facsimile services are assigned their own fax number. So, if the person sending you a message is using a traditional machine, he or she does not have to punch in a special code or do anything that is complicated. Further, most online services are loaded with extra features such as digital message archiving and scheduled sending. These extra conveniences make business communications more streamlined and efficient, which is ideal for a mobile workforce.
Reliability and Security
Having a handheld facsimile device allows you to send and receive messages without worrying about paper, toner and other supplies. Since, it’s done online, businesses no longer need to worry about their machine malfunctioning. Likewise, problems associated with the conventional fax machine such as busy lines, transmittal failures and service outages are minimised through this new technology. Also, communication done online is usually safeguarded by the most advanced data security measures. Facsimiles printed on paper can be easily misplaced and information confidentiality might be compromised. This won’t happen in mobile and online facsimile services unless someone hacks into your email inbox.
How businesses conduct their operations are becoming more and more dispersed. Employees are no longer confined within the four walls of an office. Telecommunication tools such as faxing are evolving with this trend. With mobile faxing, sending a facsimile is just a swipe, touch or a click away.